At WorkFlex, we understand the importance of tailoring access rights for HR teams, especially when managing multiple entities within your organization. This feature allows you to assign specific rights to HR Admins, ensuring they only access the data they need while keeping sensitive information secure.
Role management in WorkFlex:
Global HR admin role:
The Super Admin role has full access to all employee data and requests across all entities within your organization.
Super Admins can view, manage, and process employee records and requests for any entity, providing an overarching view and control across the entire organization.
HR admin role:
HR Admins are assigned to specific entities and only have access to the employees and requests relevant to their assigned entity.
This ensures that HR Admins only work with the teams they manage, preventing access to data from other entities within the organization.
How entity-specific rights benefit you:
By limiting access based on entity-specific roles, you can enhance data privacy and streamline your HR workflows. This setup helps you:
Ensure HR Admins focus only on the employees and requests relevant to their responsibility.
Strengthen data security by controlling who has access to sensitive employee information.
Improve operational efficiency by reducing the potential for errors or data mismanagement across different entities.
How to get entity-specific rights enabled:
If this function suits your organizational needs, please reach out to your Customer Success Manager. They can assist in getting this feature activated within your WorkFlex profile and guide you on how to configure HR Admin access for different entities.
How it works:
Navigate to Company settings.
Choose Manage admin users
Assign group(s) to the responsible HR admin:
For a visual guide, you can watch the video below that explains this process in detail.
Different entities – Different solutions
As a global HR admin, you can customize solutions for different entities within your organization.
For example:
Entity X and Entity Y can have access to business trips.
Workations can be limited to Entity X only.
This customization will affect both employees and HR admins assigned to these entities.
Following the previous example, for Entity X:
Employees can submit both business trips and workations.
HR admins that are assigned for entity X will have access to both business trips and workations.
For Entity Y:
Employees can only submit business trips.
HR admins that are assigned for entity Y will only have access to business trips.
If you'd like to implement this setup for your organization, please contact your dedicated WorkFlex Customer Success Manager.