Overview
The Assignment Admin role gives HR Admins controlled access to assignment-specific information for employees outside their own virtual tenant — without overriding tenant permissions or granting broad employee visibility.
This is relevant when your Home HR and Host HR belong to different entities and need to collaborate on the same assignment.
What Problem Does It Solve?
Previously, HR visibility was strictly limited to employees within your own virtual tenant, making cross-entity assignment collaboration difficult.
With the Assignment Admin role, HR Admins can access assignment-specific data for employees in other tenants, enabling cross-entity collaboration without disrupting your tenant structure.
Key Characteristics
Can only be assigned to HR Admin users
Can only be assigned by a Global HR user
Cannot be assigned to employees, Global HR users, assistants, or managers
Grants access to assignment-specific information only — not full employee profiles outside the tenant
Access is limited strictly to employees explicitly linked to that Assignment Admin
What Access Does an Assignment Admin Have?
An Assignment Admin retains full access to employees within their own virtual tenant, and additionally gains access to assignment-specific information only for employees explicitly linked to them from other tenants.
How to Set Up the Assignment Admin Role
Step 1 – Assign the Role
Go to Employee Management
Find the HR Admin user
Click the three dots (⋮) next to their name
Select Switch to HR Admin
The HR Admin is now an Assignment Admin.
Step 2 – Link Employees to the Assignment Admin
Click the three dots (⋮) next to the same HR Admin again
Select the employees who should be visible to this Assignment Admin
Click Save
Those employees are now linked to this Assignment Admin. They will continue seeing all employees within their own tenant, and additionally see assignment-related information for the linked cross-tenant employees.
Email Notifications
Role | Receives Emails For |
Global HR | All assignments across all entities |
Entity HR | Assignments within their own entity |
Assignment Admin | Assignments within their entity + assignments for explicitly assigned cross-tenant employees |
When to Use This
Use the Assignment Admin role when:
Host HR and Home HR are in different virtual tenants
Cross-entity assignment collaboration is required
HR needs assignment visibility but not full employee access
You want tighter governance instead of broad Global HR permissions
Important Notes
Only assign this role to true HR Admin users
Confirm exactly which employees should be linked — access is employee-specific
Avoid assigning broadly without a clearly defined need
Virtual Tenant Groups must be linked to Assignments before this role will work correctly