When you need to send files, using email attachments is often not secure. Files can be forwarded, intercepted, or stored in inboxes longer than intended.
With WorkFlex File Share, you can securely share files without sending them directly via email.
What is WorkFlex File Share?
WorkFlex File Share allows you to upload a file and share it using a secure download link.
You can access it here:
https://storage.getworkflex.com/
Instead of attaching files to an email, you simply send a secure link to your recipient.
How you share a file
Upload your file to WorkFlex File Share
or request a file upload
Create a secure download link
3. Send the link to your contact via email
4. Your recipient must confirm their email address using 2-factor authentication (2FA) before they can download the file
5. Once verified, the file can be downloaded securely
This ensures that only the intended recipient can access the file.
Why you should use WorkFlex File Share
✅ You avoid sending sensitive files via email
✅ Your recipient must verify their identity with 2FA
✅ Files are shared via secure, time-limited links
✅ No WorkFlex account is required for recipients
✅ You stay compliant with security best practices
WorkFlex File Share gives you a simple and secure way to share files externally.
File retention and automatic deletion
Files shared via WorkFlex File Share are stored only temporarily.
By default, your file is automatically deleted after 14 days
You can choose a different retention period when sharing the file
After the retention period expires, the file is permanently removed
This helps you reduce risk and ensures files are not kept longer than necessary.
Important limitations
⚠ WorkFlex File Share does not replace OneDrive or SharePoint
You should use it for:
Secure, one-time or temporary file sharing
Sending files to external parties
You should not use it for:
Long-term file storage
Ongoing collaboration
Document versioning or internal file management
For those use cases, continue using OneDrive or SharePoint.
When should you use WorkFlex File Share?
Use WorkFlex File Share if:
You or your client do not want to exchange files via email
You need a secure way to send sensitive documents
You want full control over who can access a file and for how long