To ensure full compliance during remote work from abroad and business trips, specific documents must be obtained before the trip begins. Social security certificates and local registrations are essential for any trip. To allow the WorkFlex team to apply for A1 certificates, Certificates of Coverage (CoC), and Posted Worker (PWD) registrations on behalf of your organization in Poland, please follow these steps:
Provide the ZUS PEL Form
Open this link and log in with your credentials.
Click on “Payer” and select "Services"
Choose the option highlighted below.
Select “Go to Service Details”.
You will find a form to authorize WorkFlex to act on your behalf. This is the ZUS PEL form (Pełnomocnictwo - Power of Attorney).
1. Details of the person granting the POA
Provide the following details about the person granting the POA:
PESEL number (or, if no PESEL, the identity document number)
Date of birth
Full name
Correspondence address
Country (if not Poland)
Phone number
If multiple individuals represent the company, each person must be listed in the PEL-Z attachment.
2. Declaration of the person granting the POA
Specify whether the person is acting:
On their own behalf, or
On behalf of an entity (company, institution)
If acting on behalf of an entity, the following must also be provided:
NIP
Entity name
Registered address
REGON
3. Proxy data (WorkFlex details)
Please enter our details:
PESEL or identity document number: NR140PD49
Date of birth: 13 March 1986
Full name: Pieter Manden
Correspondence address: Legmeerstraat 60-2, 1058 Amsterdam, Netherlands
Country: Netherlands
Phone number: +31 619623808
4. Scope of POA
Please select the third option:
One-time POA for a specific action (e.g., collecting correspondence)
General POA to handle ZUS matters within a defined time period
POA for using the ZUS Electronic Services Platform (PUE ZUS), also within a defined period
5. Additional information
Once you have completed the ZUS PEL form, please email the following information to us at [email protected]:
Number of employees working in Poland
Number of delegated workers
Number of contracts implemented in Poland
Number of contracts implemented abroad
Company turnover (%) in Poland
Company turnover (%) in other countries
Other relevant details to assess whether the employer is conducting normal business activities in Poland.