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Power of Attorney documents for A1/Certificate of coverage certificates & Posted Worker notification in Poland 🇵🇱

What do I need to do to grant WorkFlex the rights to request A1/CoC and PWD for my Polish entities?

Cara Benecke avatar
Written by Cara Benecke
Updated over a week ago

To ensure full compliance during remote work from abroad and business trips, specific documents must be obtained before the trip begins. Social security certificates and local registrations are essential for any trip. To allow the WorkFlex team to apply for A1 certificates, Certificates of Coverage (CoC), and Posted Worker (PWD) registrations on behalf of your organization in Poland, please follow these steps:

Provide the ZUS PEL Form

  • Open this link and log in with your credentials.

  • Click on “Payer” and select "Services"

  • Choose the option highlighted below.

  • Select “Go to Service Details”.

  • You will find a form to authorize WorkFlex to act on your behalf. This is the ZUS PEL form (Pełnomocnictwo - Power of Attorney).

1. Details of the person granting the POA

Provide the following details about the person granting the POA:

  • PESEL number (or, if no PESEL, the identity document number)

  • Date of birth

  • Full name

  • Correspondence address

  • Country (if not Poland)

  • Phone number

If multiple individuals represent the company, each person must be listed in the PEL-Z attachment.

2. Declaration of the person granting the POA

Specify whether the person is acting:

  • On their own behalf, or

  • On behalf of an entity (company, institution)

If acting on behalf of an entity, the following must also be provided:

  • NIP

  • Entity name

  • Registered address

  • REGON

3. Proxy data (WorkFlex details)

Please enter our details:

  • PESEL or identity document number: NR140PD49

  • Date of birth: 13 March 1986

  • Full name: Pieter Manden

  • Correspondence address: Legmeerstraat 60-2, 1058 Amsterdam, Netherlands

  • Country: Netherlands

  • Phone number: +31 619623808

4. Scope of POA

Please select the third option:

  • One-time POA for a specific action (e.g., collecting correspondence)

  • General POA to handle ZUS matters within a defined time period

  • POA for using the ZUS Electronic Services Platform (PUE ZUS), also within a defined period

5. Additional information

Once you have completed the ZUS PEL form, please email the following information to us at [email protected]:

  1. Number of employees working in Poland

  2. Number of delegated workers

  3. Number of contracts implemented in Poland

  4. Number of contracts implemented abroad

  5. Company turnover (%) in Poland

  6. Company turnover (%) in other countries

  7. Other relevant details to assess whether the employer is conducting normal business activities in Poland.

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