The Document Center in WorkFlex is your secure, centralized hub for storing both personal and work-related documents. Whether it's your passport, visa, A1 certificate, or employment contract, simply upload it once and access it whenever needed.
Once a document is uploaded, it will be securely saved, and we will not ask you to upload it again if it's already stored in the Document Center.
How to access the document center
From the WorkFlex homepage, click your name in the bottom left corner.
In the menu, select Profile.
At the top of the Profile page, click Document Center.
Uploading documents
A1 Certificate
Click Upload Documents.
Select A1 Certificate from the dropdown menu.
Fill in the required information:
Country (you can select multiple countries for multi-state A1 certificates)
Validity (start and end date)
Upload the certificate.
Click Add.
Passport
Click Upload Documents.
Select Passport from the menu.
Fill in the validity date.
Upload a photo of your passport.
Click Add.
Personal Photo
Click Upload Documents.
Select Personal Photo.
Upload your photo.
Click Add.
Visa
Click Upload Documents.
Select Visa.
Choose the country and visa type.
Enter the validity dates.
Upload a photo of your visa.
Click Add.
Note: Repeat this process for each visa you hold for different countries.
Employment Contract
Click Upload Documents.
Select Employment Contract.
Choose the validity date.
Upload your contract.
Click Add.
Document status & editing
All documents are labeled Valid or Invalid based on the entered dates.
For example, once a visa reaches its expiration date, the system will automatically mark it as Invalid.
You can update or correct any document by clicking the Edit button on its card.
You can view and download any document by clicking the Download button on the corresponding card.
Access rules
Employees: Can view and manage all their own documents.
HR / Assistants:
Can only access A1 certificates and employment contracts for their employees.
Can view all documents for employees with managed profiles.
This structure ensures the privacy of personal data while supporting efficient compliance workflows.
How your documents are secured
All documents uploaded to the Document Center are end-to-end encrypted to ensure that only you and authorized individuals can access them.
The documents are stored on secure servers located within the European Union, compliant with GDPR and applicable data protection regulations.
Our storage architecture enforces tenant-level data isolation, meaning your documents are never stored alongside data from other clients.