In WorkFlex, we strive to make managing employee visas and ensuring compliance as simple and efficient as possible. With our Visa Services, employees and HR admins have control and visibility over visa documents and their related risk assessments and compliance summaries.
1. Visa document upload
Visa documents will be uploaded to the platform. These documents are accessible in the request details, allowing both employees and HR to view the latest information easily. When a new visa document is uploaded, both the employee and HR will receive an email notification, keeping everyone informed in real-time.
2. Updating risk status of requests
Once a visa document is uploaded, WorkFlex will automatically update the risk assessment (RA) and compliance summary (CS) of the request. If visa-related issues were previously the sole reason for a request being marked as “Attention” or “High Risk,” the system will automatically adjust the request status to “Completed” or “Low Risk” accordingly. A comment will also appear on the request, indicating that the risk assessment has been updated based on the new visa documentation. This ensures that risk statuses reflect the most current information, streamlining the process for both employees and HR admins.
3. Storing visa information in employee profiles
We allow visa information to be stored directly in employee profiles for easier tracking and compliance. You can add important visa details such as visa type, country of issue, and expiration date. This ensures that the system has accurate information for ongoing risk assessments and compliance summaries. Note that this field is optional, so you can choose to use it based on your company’s needs.
4. How to add or update your visa information
To add or update your visa information, follow these simple steps:
From the WorkFlex homepage, click your name in the bottom left corner.
In the menu, select Profile.
At the top of the Profile page, click Document Center.
Click Upload Documents.
Select Visa.
Choose the country and visa type.
Enter the validity dates.
Upload a photo of your visa.
Click Add.
Note: Repeat this process for each visa you hold for different countries.
Once you've entered the information, it will be stored in the profile and available for use in risk assessments and compliance checks.
Note: Visa document upload is only available for clients whose visas are handled by WorkFlex.
However, the visa information field is accessible to all clients, regardless of whether or not you use our visa service.
If you are missing any travel visas or cannot enter the information you need, please contact our support via the chat function.