The visa assistant is designed to simplify the visa application process and help you quickly determine if a visa is required for an upcoming trip. Here's how to use it:
The visa assistant button is located at the top of the Employee Requests dashboard in your WorkFlex platform.
When you click this button, a helpful popup will appear with two main options:
1. Check visa requirements
This flow allows you to quickly find out if a visa is needed for an upcoming trip. To use this feature:
Fill in the required details: You’ll need to provide key information such as the traveler’s nationality, the destination country, and the travel dates.
Get results: Once you submit the details, we will send the visa requirement results directly to your email.
Next steps: If a visa is required, the email will include a button saying “Let WorkFlex do your Visa”. Clicking this button will automatically begin the visa request process.
2. Request a visa
If you’re ready to start the visa request directly from the Visa Assistant popup, follow these steps:
Select the trip: Choose whether the trip already exists in WorkFlex.
If yes: You can select the trip from a searchable list of trips in the system.
If no: Simply fill in the traveler’s details and trip information.
Submit the request: Once all information is entered, click the “Submit” button to begin the visa processing.
Visibility
The Visa Assistant is always visible to HR managers.
It is also visible to assistants if Business Travel Visa Feature is purchased by their company.