Submitting a business trip for an employee is simple and quick in WorkFlex. Follow this step-by-step guide to ensure the trip is submitted correctly:
Step 1: Sign in
Log in to your HR Admin profile within WorkFlex.
Step 2: Navigate to employee requests
On the left menu, click Employee Requests.
Step 3: Select business trips
From the available options, choose Business Travel.
Step 4: Request a trip
On the top right of the screen, click Request a Trip.
Step 5: Choose the trip type
Select Business Trip for an Employee from the available options.
Step 6: Select or create an employee profile
Choose the employee from your existing employee profiles, or if the employee is not listed, click Create New Profile to add them.
Step 7: Fill in trip information
Complete the initial trip details including:
Destination
Trip Dates
Purpose of the Trip
Once you've filled in this information, click Next to continue the submission process.
Step 8: Answer required questions
Answer the necessary questions related to A1, CoC, PWD, and Visa. These questions may vary depending on the type of contract and services your company has with WorkFlex.
Step 9: Review the submission
Before finalizing, review all the details of the submission to ensure accuracy. You will need to confirm the following points on behalf of the employee:
Residency in Payroll Country: The employee will not give up their residency in their payroll country.
Payroll Country: The payroll country is their habitual place of employment.
Return to Payroll Country: After their temporary stay abroad, the employee will return to their payroll country.
Adherence to Policies: You have read and will adhere to the relevant company policies and terms & conditions.
Insurance Consent: You agree and consent to the insurance terms and conditions from Hallesche ALH Gruppe.
You can also save the trip as a draft at any point during the submission process. Learn more here.
Step 10: Submit the trip request
Once you have reviewed the submission details, click Submit to complete the request.
Step 11: Relax and let WorkFlex handle the rest
After submission, WorkFlex will process the request, assess any potential risks, and issue the necessary documents for the business trip. You can now relax, knowing the compliance and document management are taken care of.