When you submit a business trip in WorkFlex, you may be asked what the main purpose of your trip is. Your answer determines which Posted Worker Notification (PWN) and visa questions apply to your request, and what further details WorkFlex needs from you.
When you will see this question
The trip purpose question does not appear on every business trip request. It is shown when your destination and the activity information in your profile indicate that the trip could fall under posted worker rules. If you do not see the question, you can continue with your request without it.
There are two ways to answer: describe your trip in your own words, or browse the full list of trip purposes.
Option 1: Describe your trip in your own words
Under What is the main purpose of the trip?, type a short description of what you will be doing — for example, meeting with a client, signing a contract.
WorkFlex matches your description to a trip purpose and shows it under WorkFlex suggestion.
Up to three alternatives appear underneath, next to Not this? — click one if it describes your trip more accurately.
Click Select to confirm your choice.
ⓘ Important: Typing a description on its own does not complete the field. You need to select a suggested trip purpose before you can continue.
Option 2: Browse all trip purposes
If you would rather pick from the full list, click Browse all trip purposes below the field. The list opens in six categories, with examples underneath each entry. Click any entry to select it.
Below is the full list of trip purposes:
1. Internal business meetings
1. Internal business meetings
Internal meetings focusing on internal company matters — department meeting to review company results; team-building sessions or internal workshops
Internal business meetings actively working on a client project — internal workshop preparing a proposal or solution for a specific client; planning meeting for implementation of a system at a client site
2. External business meetings
2. External business meetings
Meetings with a client involving hands-on working activities — consulting, auditing, advisory services, project planning regarding implementation of works or services, site measurements, preparatory project assessments
Meetings with a client not involving hands-on working activities — supplier visits for information gathering, customer relationship maintenance visits
Client-facing service delivery — implementation of IT systems or software, implementation of organisational or restructuring projects
Meetings with potential clients (no concrete offer or proposal) — introductory coffee meeting with a potential customer, general discussion about possible future collaboration
Meetings with potential clients (proposal/presentations/pre-sales) — customer acquisition, proposals and presentations, pre-sales activity
Negotiating contracts or signing agreements — formal discussion to negotiate pricing and define commercial terms, signing a partnership or supplier agreement
3. Conferences & offsites
3. Conferences & offsites
Attending a conference — participating in an industry conference as an attendee, joining panel discussions and networking sessions
Structured multi-day paid workshop — paid leadership training over three days, certified technical workshop delivered by an external provider
Attending a fair as a visitor — visiting a trade fair to discover market trends, walking through exhibition stands and meeting exhibitors
Exhibiting at a fair (company stand) — company stand
Attending a company offsite — annual team retreat with strategy sessions, regional management offsite and team-building activities
Speaking at a conference — unpaid — giving a guest presentation at an industry event, participating as an unpaid speaker on a panel
Speaking at a conference — paid by inviting company — salary or compensation paid by the inviting company; travel expenses do not count as compensation
4. Training & educational
4. Training & educational
Attending internal/external training — not compensated by host-country organization — internal training or external course where your employer covers expenses and you receive no fee or salary from any organization in the destination country
Attending internal/external training — paid by inviting company — salary or compensation paid by the inviting company; travel expenses do not count as compensation
Delivering training — not compensated by host-country organization — you train colleagues or partners abroad and your employer covers expenses
Delivering training — compensated by host-country organization — you receive a fee or salary from an organization in the destination country for delivering the training
Academic/observational participation — shadowing colleagues to learn internal processes, observing university research activities without hands-on work
5. Technical & manual work
5. Technical & manual work
Assembly, maintenance, and installation — installation of systems, machinery or technical infrastructure; warranty work
Technical supervision — no hands-on work — inspection on site, technical oversight, quality control, project coordination, monitoring, commissioning after installation
Technical support (hands-on intervention) — diagnosing a live system issue on site and correcting a configuration error, stabilising a system after an operational incident through direct intervention
Internal product testing (R&D, no service recipient) — testing an internal prototype with the R&D team, running quality checks on a product before launch
Test drives as part of client service / demonstrations — client established in the destination country — demonstrating vehicles to local customers in the host country, organising test drives for clients of the local subsidiary
Test drives as part of client service / demonstrations — client established outside the destination country — demonstrating vehicles to foreign customers visiting the host country, running product demonstrations for an overseas client delegation
Execution of research deliverables for service recipient — conducting laboratory analysis for a client project, preparing research results or reports requested by a customer
6. Other
6. Other
Doing market research and exploring investment opportunities — meeting local advisors to understand the market, visiting locations and businesses before a potential investment decision
Offshore installation or energy projects in territorial waters — platform work, energy installation within a country's territorial waters
Offshore installation or energy projects outside territorial waters — platform work, energy installation in international waters
Vessel crew / waterborne activities — onboard hospitality
Seasonal labour — tourism sector roles such as hotel or resort support, ski resort staff, event or holiday season support, agricultural work
What happens next
Based on the trip purpose you select, the platform determines whether further information is needed. If it is, additional questions appear so you can provide the details. If no further information is needed, you can continue without additional questions.
Your answer is also visible in the trip submission file.
Why the trip purpose matters
Each trip purpose has its own PWN triggering logic behind it, and the combination of trip purpose and destination country determines which visa assessment is applied to your request. Selecting the purpose that most closely matches what you will actually be doing means the follow-up questions and the assessment reflect your trip.




